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A student who does not intend to enroll during the following semester is required to file a Leave of Absence at the Registrar’s Office. The application for Leave of Absence shall indicate the reasons for the leave, the intended duration and a declaration that the student shall not enroll in any other school for the duration of the leave.

Failure to file leave of absence shall have the following effects:

• The period covered by the student’s absence shall continue to be counted towards his/her Maximum Allowable Residence (MAR) which is equal to the required number of years to complete the course multiplied by 1.5. Official leave of absence shall not be included in counting the years of residency.
• If a new curriculum is implemented during his absence, he shall be required to follow the new curriculum if his absence extends more than two school years after the implementation of the new curriculum and the phase out of the old curriculum.


• Students on Leave of Absence may be re-admitted by the Registrar upon recommendation of the Department Chairperson/Dean and subject to terms and conditions as may be imposed by the college.

Procedure

To file for a Leave of Absence (LOA), the steps below must be followed:

• Proceed to the program window at the Office of the University Registrar and submit a letter for Leave of Absence using the format (Leave of absence)
• Submit the Letter for Leave of Absence to the program window of the Office of the University Registrar not later than the end of the Midterm Exam Week.
• The application for LOA shall be deemed final and valid upon the signature of the College Dean/Chairperson and the University Registrar. Provide approved copy of Letter of Leave of Absence to the College Dean/ Chairperson for record and reference purposes.

The student who has been absent for more than two school years after the implementation of a new curriculum shall be required to follow the new curriculum.

• On Special circumstances, a student maybe allowed to continue in his program beyond the Maximum Allowable Residence (MAR) provided he takes one (1) major course per semester of extension.
• For Undergraduates, the MAR shall be equal to the required number of years to complete the course multiplied by 1.5.