Adamson University Biology Society (AUBS)
We, the Adamson University Biology Society, entreating the teachings of our Lord, keeping in mind the goal to assemble a fair and compassionate society and set up an establishment that should embody our beliefs and desires, advance the benefit of all, preserve and add to our patrimony, and secure to ourselves and our successors the endowments of autonomy and democratic system under the principle of law and an administration of truth, equity, flexibility, affection, correspondence, and peace, do appoint and proclaim this Constitution.
GENERAL DECLARATIONS AND PROVISIONS
Section 1: The organization shall be known as the Adamson University Biology Society with the abbreviation of AUBS. No other names shall be used to represent the organization.
Section 2: The names and logos of the Adamson University Biology Society shall not be used in any way without the permission of the organization. This includes insignias, trademarks, and other signs that are owned and used by the organization.
Section 3: The purposes of the Adamson University Biology Society are:
a. To unite all bonafide students of Adamson University and honorary members in one organization that will foster unity. This, in turn, will
b. To stimulate interest among the University community in all aspects of the pure and applied Biology and its modern way.
c. To represent the whole Biology Society in external and internal activities; and
d. To provide extra-curricular activities, which reflects their ideals and aspirations, for all the members.
Section 1: Membership shall be open to the following;
a. B.S. in Biology Students of Adamson University
b. Student of the Adamson University which is enrolled in at least three units of any Biological Science course;
c. Faculties of the Adamson University
d. Student of any colleges and universities that offers any Biological Science course
Section 2: There are three compartmented levels of membership in the Adamson University Biology Society. This is based on the fact that there are three major ways to promote scientific interests, awareness and action especially in the fields of biology, health, environment, and technology.
a. The first is genetic, that is, as a result of being officially enrolled as B.S Biology student in the University. In the AUBS, this is conferred by Full Membership.
b. The second is cultural, that is, as a result of being officially enrolled in the subjects offered by the Natural Science Department, subjects such as Biological Science and Environmental Science. In the AUBS, this is conferred by Associate Membership.
c. The third is social, that is, as a product of affinity, of common interests and purpose. In the AUBS, this is conferred by the Honorary Membership.
Section 3: As a member of AUBS, one is required to regularly attend organization meetings and activities.
Section 4: Requirement of the memberships shall be determined by the Lower Chamber of Representatives of the executive council without needing the approval of the President of the organization.
Section 5: The Adamson University Biology Society and his officers shall reserve the right to determine the membership fee. This power shall be vested at the Upper Chamber of Executives.
Section 6: The Adamson University Biology Society Executive Council shall have the sole power to deny membership to any person that does not follow and respect the norms and culture of the Philippine society, its government and law, its history, and its people.
a. No citizens of any country, at which the Philippines is at war or do not have any diplomatic communication, shall be admitted in the organization.
Section 7: No person shall be denied membership in the organization due to his or her race, color, creed, sex, sexual orientation, marital status, religion, appearance, age, national origin, political affiliation, physical or mental disability. Instead, AUBS membership will be based on a prospective member’s desire to learn and participate in our activities.
Section 8: Any person that violate Section 6 and 7 (Article II) shall be dismissed permanently in the organization. The power to investigate and punish any members shall be vested on the Lower Chamber of Executives.
SUFFRAGE, ROLES & DUTIES IN ELECTION
Section 1: The Commission on Elections and the Commission on Audit shall each be composed of a Chairman and three members that shall be appointed by the Executive Officers upon the endorsement of the Adviser. Only the persons that have been endorsed by the adviser shall be eligible to be appointed. No confirmation needed for the appointments.
Section 2: No person can be a member of the Commission on Elections and the Commission on Audit unless he is a member of the organizations, seventeen years old at the time of election, a Filipino citizen, and not holding any office nor running from any position at the time of the appointments.
Section 3: The date of the elections of all the officers shall be held a month before the end of the school year and shall be held only for two days. There shall be appropriations of funds for both the Commission on Elections and the Commission on Audit.
Section 4: The B.S Biology student shall have the sole privilege to vote for the election and to run for any elective offices. No non-B.S. Biology student shall be allowed to hold any appointive offices.
Section 5: The Commission on Elections and the Commission on Audit may adopt its own rules and regulations. However, the rules and regulations should be approved by the executive council.
Section 6: The Commission on Elections and the Commission on Audit shall have the power to summon any officer, below the rank of vice-presidents, and documents upon the majority votes of their members. All votes and resolution shall be kept in a journal and shall be submitted to the executive council at the end of the year.
Section 1: Any of the Executive Officers may be removed from the office by impeachment for the violation of the constitution. The Lower Chamber of Representatives, upon the endorsement of the three-fourths of all the registered voters of which every year level must be represented by majority of votes in every year level therein, shall have the exclusive power to initiate all cases of impeachments upon the majority vote of all the members.
Section 2: Within two weeks after the impeachment trial has been initiated, there shall be an election for the members of a Supreme Justice Council that shall have the sole power to try all cases of impeachment.
a. Every year level shall elect two representatives.
b. Any elections that exceed the two-week-limit shall be null and void and the impeachment case shall be quashed by the Lower Chamber of Representatives.
c. No impeachment case shall be initiated twice in every six months.
Section 3: If the president is on trial, the Adviser shall preside but shall not vote. Two-thirds of votes shall be needed to convict the president.
Section 4: If the vice-president is on trial, the President shall preside but not vote. Two-thirds of votes shall be needed to convict the vice-president.
Section 5: Other officers can be removed from office by three-fourths of votes by the registered voters upon the approval of the President. All proceeding, votes, and resolutions shall be recorded by the Secretary.
AMENDMENTS AND RATIFICATIONS
Section 1: The Executive Council, whenever two-thirds of both Chambers shall deem it necessary, shall propose Amendments to this Constitution, or, on two-thirds of all registered voters of which are representing the majority of each year levels, shall call a Convention for proposing amendments, which, in either case, shall be valid to all intents and purposes, as part of this Constitution, when ratified by ninety per centum of voters, of which representing three-fourths of voters each year levels. No year level, without its consent, shall be deprived of its equal Suffrage on the elections.
Section 2: All logos, trademark, insignias, emblems, and other symbols that have been adopted before the ratification of this Constitution shall continue to be used until changed by the majority of vote constituting three-fourths of the officers of the organization.
Section 3: All Appropriations done before the ratification of this Constitution shall remain in effect until otherwise amended by the Lower Chamber of Representatives.
Section 4: All existing laws, decrees, letters of instructions, rules and regulations inconsistent with this Constitution shall be repealed or revoked.
Section 5: The First election under this Constitution shall be determined by the Upper Chamber of Executives upon the majority votes of all the members present in the session.
Section 6: The ratification of the majority of the members shall be sufficient for the Establishment of this Constitution.
TERMS OF OFFICE, POWERS AND FUNCTIONS OF THE EXECUTIVE COUNCIL
Section 1: Division of Power
a. The Executive power shall be vested on the Upper Chamber of Executives which shall be composed of the President as the head and the Vice-Presidents and Secretary as its members. They shall hold their offices for one year.
b. The Legislative power shall be vested on the Lower Chamber of Executives which shall be composed of the Treasurer, Auditor, and PRO. They shall hold their offices for one year.
Section 2: Requirement for Executive Council
a. No person may be elected in the Executive Council unless he is a Filipino Citizen, a B.S Biology student and at least sixteen years old at the time of election.
Section 3: The members of the Upper and Lower Chamber of Executives shall be elected directly in office by a majority votes.
Section 4: Once in office, the President shall immediately appoint the Cabinet to fill up the vacancy for the post of the Directors. They shall hold their offices for one year. The appointment needs no confirmation.
Section 5: Powers, Duties and Responsibilities of the President
a. The President shall have the power to suspend the constitution, withhold funds, veto any legislative bill or resolution and activities, and prohibit any officer to attend meetings.
b. The President, as the head of the Directors, shall also have the power to change the members of his cabinet at any time without the need of confirmation. No law shall be passed forbidding the President with this power.
c. The veto of the President can be override by the three-fourth votes of the Lower Chamber of Representatives.
d. The President shall have the power to appoint and assign obligations and tasks to the AUBS officers and members.
Section 6: Powers, Duties and Responsibilities of the Vice President for Internal Affairs
a. The Vice-President for the Internal Affairs shall be the head of the Lower Chamber of Executives but shall not vote except for breaking the deadlock.
b. He/she shall become a President whenever the office is vacant by reason of death, resignation, removal, suspension, illness, absence and both physical and mental incapacity.
c. He/she shall assist the President in all internal matters where his/her assistance is required and necessary.
d. He/she shall perform such other duties as may have assigned to him/her by the President.
Section 7: Powers, Duties and Responsibilities of the Vice President for External Affairs
a. The Vice-President for External Affairs shall be responsible on assisting the President to represent the Organization on meetings inside or outside the University.
b. He/she shall be third in line for the position of the President in case the office is vacant by reason of death, resignation, removal, suspension, illness, absence and physical incapacity and mental incapacity.
c. He/she shall perform other duties as may have assigned to him/her by the President.
Section 8: Powers, Duties and Responsibilities of the Secretary
a. The Secretary shall be responsible in keeping notes of every minute in meetings, holding the records and documents that are submitted by other departments to the Executive Council, attendance, and the lists of budget.
b. The secretary shall perform other functions as deemed necessary by the President.
Section 9: Powers, Duties and Responsibilities of the Treasurer
a. The Treasurer shall be responsible for the maintaining the financial records, inventory of club assets, and all the other books or records deemed important, by the Executive Council, prepare a financial statement for the approval of the membership at the general meeting, and advice the President in terms of budget targets, allocation, and funds available for the proposed activities.
b. He/she shall perform other functions as deemed necessary by the President.
Section 10: Powers, Duties and Responsibilities of the Auditor
a. He/she shall assist all financial expenses and declare in every meeting the fund of the AUBS; responsible for every cent lost in undeclared statement, double-check the financial reports and statements, secures the transparency report every end of the Semester.
b. He/she shall perform other functions as deemed necessary by the President.
Section 11: Powers, Duties and Responsibilities of the Public Relations Officer
a. The PRO shall be the Spokesperson of the Executive Council. He shall announce all the decisions in every meeting at the advice of the President and disseminate information regarding activities and programs of AUBS.
b. He/she shall perform other functions as deemed necessary by the President.
Section 12: Powers, Duties and Responsibilities of the AUSG Representative
a. The AUSG Representative shall be the one who’ll represent and coordinate the AUBS in AUSG organizational events and matters.
b. He/she shall perform other functions as deemed necessary by the AUSG.
POWERS AND FUNCTION OF THE BOARD OF DIRECTORS & BATCH REPRESENTATIVES
Section 1: The Academic Director shall be deemed responsible for the promotion of the academic interests and activities of the organization.
Section 2: The Environmental Director shall encourage the members of the organization to have environmental awareness by conducting environmental rehabilitation activities.
Section 3: The Outreach Director shall be responsible for conducting outreach events that will enhance the Vincentian spirit and social development of the members of the organization.
Section 4: The Religious Director shall promote the strengthening of the spiritual competence and harmonious relationship between the members regardless of religious preference.
Section 5: The Cultural Director shall foster unity within the members of the society by establishing events that will enable them to socialize and build up a moral, decent and just relationship.
Section 6: The Sports Director shall impose solidarity and camaraderie among the members by engaging them in activities of sports that will aid them to become both physically and mentally competent.
Section 7: The Batch Representatives shall be liable in dissemination of extracurricular announcements and information to the members of the organization.
Section 1: The Interpretation of this Constitution shall be the sole responsibility of the High Jury that shall be appointed by the President and confirmed by the Lower Chambers of the Representatives.
Section 2: The High Jury shall be composed of one chief justice and 4 associate justices. There shall be an appropriation of funds for the High Jury. The High Jury can be removed from the office by one hundred per centum votes of both the officers and voters.
Section 3: No person can be appointed as a High Jury unless he passed the examination that shall be given to him by the Executive Council, a Filipino citizen, a member of the organization for at least one and a half years, can speak English, French, Filipino, or Spanish, and at least seventeen years old at the time of his appointment.
Section 4: The High Jury shall decide by a majority vote of all its members sitting en banc. They shall appoint one member to publish their decision in the organization’s journal.
Section 5: There shall be an appropriation of funds for the High Jury. No rules shall be passed to change the budget of the High Jury after it has been approved by the Executive Council.
AGREEMENT AND COLLABORATION
Section 1: No agreement between other organizations or officers shall take effect without the approval of the Executive Council with a formal document upon the majority vote of all members that are present in a joint session.